1. Introduction
The Content Archival Policy (CAP) of Broadcast Engineering Consultants India Limited (BECIL) outlines the procedures and guidelines for the management, archiving, and preservation of content published on the BECIL website. This policy ensures that content is systematically archived to maintain a historical record, enhance website management, and comply with legal and regulatory requirements.
2. Scope
This policy applies to all content published on the BECIL website, including but not limited to text, images, videos, documents, press releases, news articles, and multimedia content. The policy is applicable to all BECIL employees, contractors, and third parties involved in the management of website content.
3. Objectives
To establish a systematic approach for archiving website content.
To ensure the availability of historical content for future reference.
To comply with legal and regulatory requirements regarding content retention and archiving.
To enhance the efficiency of website content management by removing outdated or obsolete content.
4. Content Retention Period
Current Content: Content that is relevant and up-to-date will remain on the BECIL website for active use.
Archival Content: Content that is no longer current but holds historical, legal, or informational value will be archived for a period of 5 years from the date of publication.
Disposal of Content: Content that has surpassed its retention period and is no longer deemed valuable will be securely deleted from the archive.
5. Archival Process
Identification: Content will be reviewed periodically to identify materials suitable for archiving. Factors such as relevance, frequency of access, and legal requirements will be considered during this review.
Archiving: Selected content will be transferred to a secure, accessible archival storage system. Metadata will be maintained to ensure easy retrieval of archived content.
6. Compliance and Monitoring
BECIL will regularly monitor the implementation of this Content Archival Policy to ensure compliance. Any deviations from the policy will be addressed promptly. Periodic audits may be conducted to assess the effectiveness of the archival process and make necessary adjustments.
8. Policy Review
This Content Archival Policy will be reviewed periodically and updated as necessary to reflect changes in technology, legal requirements, and organizational needs. Any revisions to the policy will be communicated to all relevant stakeholders.